Do I need to know how to code to use SmartFlows?

Ans. No. The core builder is fully visual, you connect triggers, conditions, and actions as nodes. Coding is optional and only needed for the advanced custom-code node or building your own node types.

How is this different from a single-purpose integration extension?

Ans. Instead of one extension per integration, SmartFlows is a general engine. You build any number of automations and connect to any platform through webhooks and HTTP, all in one place.

What can trigger a workflow?

Ans. Native Magento events (new order, order status change, customer register/login, product or stock changes, invoice, shipment, credit memo, payment), an incoming HTTP webhook, or a file upload (CSV, JSON, XML, TXT).

Can SmartFlows connect to external systems like a CRM or ERP?

Ans. Yes. The HTTP node sends REST, GraphQL, or SOAP requests with custom headers and body to any endpoint, and incoming webhooks let external systems trigger your workflows.

Is running custom PHP safe?

Ans. The code node runs in a sandbox with a strict whitelist. It blocks shell execution, filesystem access, superglobals, and structural changes, allowing only safe string, array, math, date, and JSON helpers.

Can I see why a workflow failed?

Ans. Yes. Every execution is logged with step-by-step data, variable values, timings, and a success/fail status, so you can audit and troubleshoot quickly.

Is there an API for managing workflows?

Ans. Yes. SmartFlows exposes REST endpoints to create, fetch, list, delete, and trigger workflows, plus retrieve the latest execution details.

How long are logs kept?

Ans. Log retention is configurable (default 30 days) and cleaned up automatically by a daily cron. Set it to 0 to keep logs indefinitely.

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Magento 2 SmartFlows

Meetanshi SmartFlows is a visual, drag-and-drop automation engine for Magento 2. Inspired by n8n, it lets store managers and developers automate admin tasks, connect external platforms, and move store data, all from a visual builder, without writing custom PHP.

Key Features:

Visual, node-based workflow builder (no code required)
30+ built-in nodes: orders, customers, products, stock, email, HTTP
Triggers on Magento events, incoming webhooks, and file uploads
OpenAI, Gemini integrations (coming soon)

Compatible with: Magento CE, EE 2.3.x, 2.4.x

Description

Meetanshi SmartFlows for Magento 2

Every store needs dozens of third-party extensions and connectors to sync data to CRMs, automate notifications and much more. We aim to solve this problem with a highly flexible, visual workflow automation engine, like n8n.

SmartFlows is a visual workflow automation engine built natively for Magento 2. Connect triggers directly to a chain of actions on a drag-and-drop canvas. When an order is placed, a customer registers, or stock runs low, your custom workflows execute instantly: fetching data, evaluating dynamic conditions, branching logic, calling external APIs, sending emails, or updating orders. No custom coding, no complex deployments, and no waiting.

No-Code Automation, Developer-Grade Power

SmartFlows is built to bridge the gap between store operations and developer flexibility, satisfying two audiences at once:

For Store Managers

Access a drag-and-drop environment where triggers, conditions, and actions are simple nodes. Map sequences, build notifications, and alter business logic visually without touching code or waiting on release cycles.

For Developers

Drop down to code only where you need to. Leverage a robust whitelisted PHP sandboxed expression engine, make raw HTTP calls, use REST APIs, and easily register custom nodes using a standard 2-step SDK.

Integrated Core Nodes & Functionalities

SmartFlows comes loaded with specialized modular nodes designed to control every aspect of Magento's native systems.

Event-Driven Triggers

Transactional Events: Fire flows on order placement, status changes, invoice generations, shipments, or refunds.
Customers & Products: Observe customer logins, registrations, profile edits, or catalog updates.
Incoming Webhooks: Trigger workflows from external systems with incoming payloads.
File Triggers: Automatically parse CSV, JSON, XML, or TXT file uploads.

Magento Action Nodes

Resource Fetching: Pull full object details for orders, customers, products, and categories.
State Updates: Generate invoices, create shipments, capture payments, or process refunds automatically.
Profile Management: Automatically modify customer groups, categorize products, or update stock levels.
Flexible Expressions: Inject dynamic values dynamically using a Twig-like engine.

Logic, Control & Coding

Decisions & Splits: Route workflows with dynamic If and Switch branches.
Time Delays: Introduce custom delays or pause executions to schedule workflow intervals.
Data Manipulations: Set, merge, aggregate, map, filter, or split complex payload arrays easily.
Sandboxed PHP: Execute safe PHP code whitelisted to block dangerous terminal or filesystem calls.

System & Communication

Outbound Calls: Connect seamlessly using REST, GraphQL, or SOAP HTTP nodes.
Notifications: Deliver custom HTML transactional emails triggered directly by flow nodes.
Traceable Logs: Every step runs inside a searchable, audit-ready Execution Log.
Performance Tuning: Configurable log retention, cron cleanups, and automatic api retries.

Available Integration Nodes Directory List

Connect Magento to Anything

With incoming webhooks, outbound HTTP nodes, and file-upload triggers, SmartFlows turns Magento into the hub of your operations. Push order data to a CRM, pull inventory from an ERP, accept a partner's CSV feed, or react to an event in another app - all without bolting on a separate integration extension for every connection.

Example workflows you can build:

When an order over a set value is placed, tag the customer as VIP and email the team.
When stock drops below a threshold, fire a webhook to your supplier and log it.
When an order is paid, auto-create the invoice, capture payment, and notify the warehouse.
When a partner uploads a CSV, parse it, map the rows, and update product data in bulk.

How It Works

Designing workflows and managing execution histories inside the native Magento 2 dashboard is a unified, user-friendly process.

1. Building & Mapping

1
Navigate to System > SmartFlows > Manage Flows and create a new workflow canvas.
2
Add a trigger (e.g., Customer Login, API Webhook, or CSV Upload) to start the flow.
3
Connect the trigger node to logical decision steps (If/Switch) or action nodes visually.
4
Reference dynamic variable structures anywhere using standard curly brackets {{node.output}}.

2. Deploying & Monitoring

5
Define run constraints, visibility scopes, and error retry options on each node.
6
Enable the flow and test live scenarios. Workflows run silently in the background.
7
Monitor executions in real-time inside the **SmartFlows Execution Log** panel.
8
Review timings, inputs, outputs, or re-run failed API calls manually with one click.

Dashboard & Flows Directory:

Execution Logs & Audit Trail:

Who Needs SmartFlows for Magento 2?

Our automation engine is built to replace multiple custom modules, unify data syncs, and protect developers from tedious maintenance cycles.

High-volume stores looking to automate admin tasks and clear backlogs

Merchants connecting Magento with CRMs, ERPs, Slack, and external APIs

B2B and wholesale shops routing order structures dynamically by customer segments

Teams who want full transparency and audit logs for automated operations

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