Magento 2 QuickBooks Online Integration

QuickBooks by Intuit offers useful features like accounting, payments, bill management, time tracking, etc. Improve the financial strategy and system of your Magento 2 store with QuickBooks Online Integration. Meetanshi has developed the Magento 2 QuickBooks Online Integration extension to handle accounts and financial activities of the store by integrating one of the leading accounting software with Magento 2!

Accounting and finances are the fundamental part of any business. Initially, you may limit them to spreadsheets, however, with an increasing span of business, automation in accounting is a must. Here's when QuickBooks Online Integration will help you to automate syncing the store data. For Magento 2 store owners, the task becomes easier with Magento 2 QuickBooks Online Integration that offers automatic as well as manual synchronization of data of the customer, products, invoice, sales, credit memos, and payment methods.

Once the Magento entities are synced and mapped in QuickBooks Online, you can make the most out of the automatic data flow and review everything in one place. Have a look at how Magento QuickBooks Integration is beneficial for your business!

Why do you need QuickBooks Online Integration with Magento 2 Store?

• Automate the spending and set up recurring payments for automated bill payments
• Seamless integration of bank and credit card accounts to organize your expenses
• Manage invoice creation, receipts, and other activities easily
• Hassle-free synchronization of store data
• Monitor the performance of your businesses with report generation that are just a click away
• Insightful QuickBooks dashboard that offers details about income, expenses, etc.

The Magento QuickBooks Integration makes the task of administration easy. However, it is not limited to accounting but supports business growth and tracks the store's performance.

With the Magento 2 QuickBooks Online Integration extension, you may even install the Magento 2 QuickBooks Payments extension that integrates QuickBooks payment gateway with Magento 2 to capture the online payments with security.

Note: For now, the Magento 2 QuickBooks Online Integration extension syncs the Magento 2 store data to QuickBooks. However, you may contact us for customizing the module and opt for bidirectional synchronization, i.e., sync the store and QuickBooks Online data two-way, as per your business requirements.

Features of Magento 2 QuickBooks Online Integration Extension:

• The QuickBooks Magento integration extension offers Magento 2 and QuickBooks Online integration for easy accounting and finance management.
• Offers sandbox mode for testing purpose
• The admin can easily integrate QuickBooks Online with Magento 2 store using a Client ID and Client Secret.
• Once the configuration is done, the admin can click the "Connect to QuickBooks" button to authorize and connect the QuickBooks API with Magento 2.
• Once the admin signs in the Intuit QuickBooks and selects the company from the dropdown, the connection success message is displayed and connection status is updated on the admin configuration page.
• Under the "Account Type Settings" section, the admin can click the "Fetch All Accounts" button to fetch and set 3 account types i.e asset account, expense account, and income account. If accounts don’t get auto-selected, you can set them manually.
• The synchronization facility eliminates the possibility of duplicate data or unmatched data between Magento 2 and Quickbooks. 

Customer Synchronization Settings

Magento QuickBooks Online Integration allows selecting how you want to synchronize Magento 2 customers to QuickBooks.

• Immediately: Syncs customers immediately on account creation.
• Cron Job: Syncs customers on cron job run time and frequency.
  • Start Time: Set the start time of the cron job based on the set frequency.
  • Frequency: Select cron job frequency to automate customer sync with QuickBooks.

Products Synchronization Settings

• Option to select the sync mode for synchronizing Magento products to QuickBooks
  • Immediately: Syncs products immediately on creation.
  • Cron Job: Syncs products on cron job run time and frequency.
    • Frequency: Select cron job frequency to automate products sync with QuickBooks.
    • Start Time: Set start time of the cron job based on the set frequency.
• Select a product name option to set as the product name in QuickBooks
• Select the product description option to set as product description in QuickBooks
• Enable the option to track product inventory in QuickBooks
• Enable the option to strip HTML from the description

Orders Synchronization Settings

• Select how you want to synchronize Magento 2 orders to QuickBooks.
  • Immediately: Syncs orders immediately on placement.
  • Cron Job: Syncs orders on cron job run time and frequency.
    • Frequency: Select cron job frequency to automate orders sync with QuickBooks.
    • Start Time: Set the start time of the cron job based on the set frequency.
• Enter the order prefix for order reference in QuickBooks.

Invoices Synchronization Settings

• Option to select the sync mode for synchronizing Magento 2 invoices to QuickBooks
  • Immediately: Syncs invoices immediately on generation.
  • Cron Job: Syncs invoices on cron job run time and frequency.
    • Frequency: Select cron job frequency to automate invoices sync with QuickBooks.
    • Start Time: Set start time of the cron job based on the set frequency.

Credit Memo Synchronization Settings

• Option to select the sync mode for synchronizing Magento 2 credit memo to QuickBooks
• The admin can set credit memo prefix for credit memo reference in QuickBooks

Tax and Country Settings

• Select the country from the dropdown for tax

Developer Settings

• Enable or disable the debug log option

Other features of Magento 2 QuickBooks Online Integration

• The Magento Quickbooks Online Integration extension facilitates backend grid "Payment Methods Mapping" that maps Magento 2 payment methods with QuickBooks. After synchronization, QuickBooks payment ID is assigned to each payment method. The admin can add all the payment methods in the grid using the "Add all Payment Methods" button and synchronize them using the "Synchronize" button. Once synced, these payment methods are listed in QuickBooks.
• The extension also facilitates the "Tax Mapping" grid that maps Magento 2 taxes with QuickBooks. After synchronization, QuickBooks payment ID is assigned to each Magento Tax ID. The admin can add all the taxes in the grid using the "Add all Tax Code" button and synchronize them using the "Synchronize" button. Once synced, these taxes are mapped in QuickBooks.
• Facilitates Sync Queue to add the customer, product, order, invoice, and credit memo data in it for syncing it over a period of time. The admin can use the queue for manual data synchronization.
• The backend grid "History Logs" displays the status of each entity with the details and the data sync status as a success or error. The admin can select multiple entities and click to delete or re-sync them. Once synced, the products are mapped in QuickBooks.
• This backend grid lists the synchronization log which includes:
  • Sync ID
  • Type of data
  • Entity ID/Increment ID
  • QuickBooks ID
  • Sync creation time
  • Message
  • Status
• After the successful synchronization of customers to QuickBooks, the QBO customer ID is listed in the Customers grid. The admin can select multiple customers to sync them in QuickBooks. Once synced, the customers are mapped in QuickBooks.
• After the successful synchronization of orders to QuickBooks, the QBO order ID is listed in the Orders grid. The admin can select multiple orders to sync them in QuickBooks.
• After the successful synchronization of invoices to QuickBooks, the QBO Invoice ID is listed in the Orders grid. The admin can select multiple invoices to sync them in QuickBooks. Once synced, the orders and invoices are listed in QuickBooks.
• After the successful synchronization of credit memos to QuickBooks, the QBO credit memo ID is listed in the Credit Memos grid. The admin can select multiple credit memos to sync them in QuickBooks.
• The Magento QuickBooks Integration supports all the payment method types you offer in your Magento 2 store.
• The QuickBooks Online integration with Magento also sync data like shipping fees and discounts
• Easy to set up the Intuit QuickBooks Online Integration with Magento 2.