Learn to Export Shopify Data | Step-by-step Process

Analyzing data helps you to have a deep insight into customer behaviour, sales trends, and inventory management. 

Shopify allows you to easily download the needed data reports in just a few clicks. In this blog post, I will show you how to export Shopify data using different methods.

Options to Export Shopify Data

There are mainly three options in Shopify to export all data​, which are as follows:

• Manual option – From the Shopify admin, you have to manually select the product you wish to export, such as an order, product, or collection, and export it into a supported file format (usually CSV). 

• Export apps – Shopify offers several apps to export data with higher flexibility and customization. You will need to invest in an app that fulfills your store’s needs and configure it to schedule the export.

• Shopify API – Using the Admin API for specifically requesting endpoints like products, orders, or customers. This allows you to programmatically retrieve and save store data into CSV or other file formats. 

What Type of Shopify Data Can be Exported?

Shopify allows various types of data to be exported into a CSV file format, including products, order history, collections, inventory levels, and more. Also, using third-party apps, you can export binary data, meta fields, and other details.

Here’s a detailed breakdown:

• Products – Description, prices, variants, titles, image URLs, SKU, and inventory quantities. It can be exported into CSV format and is useful for bulk edits and backups.

• Customers – Shopify can export customer data,​ including email addresses, phone numbers, customer names, order history, total spend, etc., helpful for email marketing and customer segmentation.

• Orders – You can export the order number, purchase date, product purchased, shipping information, and payment status. It is ideal for sales reporting, accounting reporting, and order fulfillment tracking.

• Financial report – Export sales, taxes, discount, payments, returns, etc, to manage tax filing, bookkeeping, and revenue analysis. 

How to Export Data from Shopify Admin into CSV?

Here I will show you the step-by-step process to manually export various types of data, such as products, customers, and orders. 

Export Products

• Navigate to Shopify Admin > Products 
• Then select the product you want to export and click Export

• Choose to export all products or selected ones
• Select the option you want to export the product as, and click Export products

At last, download the CSV file, and you can open it in a Google spreadsheet or Excel. If you are exporting all products or large numbers, the CSV will be emailed to you.

Export Customers

• In the Shopify Admin panel, head to Customer > Export

• You can choose to export the current page customer or all customers
• Select the file format you want the data to be exported in, and click Export customers

This way, a CSV file containing customer data will be downloaded to your system.

Export Orders

• Go to Orders > Export in the Shopify admin panel

• Select the order you want to export (e.g., current page order or all orders) or by specific data range
• Choose the option “CSV for Excel, Numbers, or other spreadsheet programs” and click Export orders

Now you can download the CSV file, which will be sent to your email. It may take up some time depending on the data size.

API Method to Export Data from Shopify

Shopify offers REST and GraphQL APIs, which developers can use to export data.

For this, you need to first register a custom app with the required permissions in the store. Once you do that, you can use its credentials to make API calls and export data from Shopify.

• In your Shopify store, go to Settings > Apps & Channels and click Develop Apps

• Enter a title for the custom app, e.g., “Export Data”
• In the Admin API Configuration, grant read access to export the data (for e.g., products)
• Go to the API credentials tab and copy the access token (‘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’)

Once you have the store access token, you can use it to authenticate API requests and get the required data. You can get the complete reference for available API endpoints officially on Shopify.

For example, here’s the Python script I used to export products from Shopify; you may need to replace the shop name and access token as per your scenario.

import requests
import csv

SHOP_NAME = 'your-shop-name'
ACCESS_TOKEN = 'your-access-token'
API_VERSION = '2023-04'
BASE_URL = f'https://{SHOP_NAME}.myshopify.com/admin/api/{API_VERSION}'

def get_products():
    products = []
    url = f'{BASE_URL}/products.json'
    headers = {'X-Shopify-Access-Token': ACCESS_TOKEN, 'Content-Type': 'application/json'}
    params = {'limit': 250}

    while url:
        try:
            response = requests.get(url, headers=headers, params=params)
            response.raise_for_status()
            data = response.json()
            products.extend(data['products'])
            link_header = response.headers.get('Link')
            url = None
            if link_header:
                links = link_header.split(',')
                for link in links:
                    if 'rel="next"' in link:
                        url = link[link.find('<')+1:link.find('>')]
                        break
        except requests.exceptions.RequestException:
            break
    return products

def save_to_csv(products, filename='shopify_products.csv'):
    if not products:
        return
    headers = ['id', 'title', 'handle', 'vendor', 'product_type', 'created_at', 'updated_at', 'published_at', 'status']
    with open(filename, 'w', newline='', encoding='utf-8') as csvfile:
        writer = csv.DictWriter(csvfile, fieldnames=headers)
        writer.writeheader()
        for product in products:
            writer.writerow({
                'id': product.get('id', ''),
                'title': product.get('title', ''),
                'handle': product.get('handle', ''),
                'vendor': product.get('vendor', ''),
                'product_type': product.get('product_type', ''),
                'created_at': product.get('created_at', ''),
                'updated_at': product.get('updated_at', ''),
                'published_at': product.get('published_at', ''),
                'status': product.get('status', '')
            })

if __name__ == '__main__':
    products = get_products()
    save_to_csv(products)

The best part of this method is that developers can access almost any type of data in any format.

Bonus: Method to Export Shopify Data to Google Sheets

If you want to export data from Shopify to a Google spreadsheet, first use Shopify’s export feature. Then, use the import feature in Google Sheets.

Here’s how you do it:

• Log in to your Shopify admin, head to the data you want to export (e.g., product, order, customer)
• Choose the data to be exported and the file format(mostly CSV), and click export
• After that, you will be able to download the CSV file directly, and if you have exported a large amount of data, it will be emailed to you within a few minutes
• Then open a new Google Sheet > File > Import
• Upload the downloaded CSV file and click Import data

• And the CSV file is uploaded successfully, you can make changes as per your requirement and import it back to Shopify or any other platform

List of Tools to Automate Shopify Data Exports

These are some tested and proven to be the best Shopify data export apps with advanced features and ease of use.

1. Data Export IO: Reports

Data Export IO simplifies Shopify reporting with ready-made and customizable reports, flexible export options, and scheduling. Its rich features and free support make it a top choice for automating store analytics.

Key Features:

• Advanced filtering for record selection
• Export easily in CSV, Excel, and PDF formats
• Pre-made reports for sales, products, and more
• Password protection for secure access

Pricing:

• Free plan available
• Basic: $7/month
• Grow: $12/month
• Advanced Shopify: $25/month
• Plus: $35/month

2. Xporter Data Export & Reports

Xporter Data Export & Reports offers advanced custom reporting from 15+ Shopify data sources with automated delivery via email or SFTP. Ideal for power users, it combines flexibility with strong customer support.

Key Features:

• Generate custom reports easily with an intuitive editor
• Multiple starter reports to use as is or customize
• Export data into Excel, CSV, text, and XML
• Compatible with metafields and line item properties
• Extended liquid support for calculations/filters

Pricing:

• Basic: $7/month
• Essentials: $15/month
• Professional: $45/month

3. Filey ‑ Files Backup & Export

Filey streamlines data export and import for Shopify, letting you download all store files with one click and import data effortlessly. It’s a time-saving solution for smooth, fast, and hassle-free file management.

Key Features:

• Automatically back up store files
• Export brand assets and documents
• Export products, images, videos, and 3d models
• Restore crucial files in an instant
• Sync multiple stores for easy access

Pricing:

• Basic: Free 
• Pro: $4.99 /month

Hire Shopify Experts from Meetanshi

Getting expert help can make all the difference. 

Our Shopify experts can help manage the simple task of exporting your data or adding new features and functionality to your store with care. Let us handle the complexities so you can focus on what matters most.